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So,
you've decided your business or institution will be well served by adding a new
digital signage network. Now what?
Where to
turn and what to do can be confusing, especially if you're responsible for your
organization's communications or IT department, but don't really know anything
about a digital sign. While there are many good companies in business to help
you achieve your goals, you can make the endeavor easier and far more
successful if you avoid the problems many before you have encountered when rolling
out and maintaining their digital signage networks.
Having worked
with hundreds of customers on their digital signage needs, we've seen a lot of difficulties
that could easily have been avoided -along with the associated delays and added
expense- with a little knowledge up front. As the saying goes, forewarned is
forearmed. So, keep these Top 10 Digital Signage Pitfalls in mind as you plan
your new digital signage network to make the experience smooth and rewarding.
No. 1: Lack of a clear purpose
Someone
in your organization, has read digital signage can make marketing messaging
more effective. It can reach potential customers at the point of purchase,
promote desired behavior, target different demographic groups associated with
different times of the day, and do so many wonderful things.
But what
exactly does your organization need to accomplish with digital signage? That's
the seminal question. Without clearly defining the purpose of a digital signage
network, it is impossible to find success in any phase of its deployment or
use.
Taking
the time up front to define the expectations for the system and write them out
on paper for the approval of key management will provide direction and focus
effort on attainable goals. Struggling to fulfill a nebulous purpose for the
digital signage network will rack up unnecessary expense and leave everyone
connected with the project frustrated.
No. 2: Taking on digital signage
as an IT project
"Digital
signage network," the very words sound IT oriented. While there's a lot of IT
technology involved with digital signage, taking on a digital signage network
as an IT project is dangerous.
While
highly skilled, the typical IT manager does not have the background nor the
experience needed to roll out a successful digital signage network. There's a
powerful temptation on the part of IT managers to look at digital signage
playback as if it were a Microsoft PowerPoint presentation. It isn't.
PowerPoint
does an excellent job at making business presentations, but how many TV
stations rely on PowerPoint to create and playback the programs, commercials,
news and promotions you see nightly? Exactly zero. With respect to playing back
video, graphics, text and animation, layering multiple visual elements and
building and maintaining a playout schedule, a digital signage network is much
more like a TV station than a boardroom with a projector and a PowerPoint
presentation. Keep that in mind if an IT manager volunteers to take on your
organization's digital signage project.
No. 3: Lack of content
Congratulations.
You have a digital signage network. What are you going to display? Having a
digital signage network without content is like having a newspaper without
print. There's just a whole lot of nothing and overwhelming sense of emptiness.
Communicating
in some form must be part of the reason behind the decision to add a digital
signage network. However, there is no communication without content.
Fortunately, many organizations have existing resources to draw upon that can
be repurposed as digital signage content. Logos, commercials, promotional
video, print advertising, plans and drawings can all be reused in whole or part
to communicate a message on a digital signage network.
Additionally,
RSS Internet feeds are a tremendous resource for updating a digital signage
network with fresh "newsy" content, weather and sports scores that can give an
audience a reason to take a second or third look.
Regardless
of where it comes from, content is critical to the success of a digital signage
network. Knowing where it will come from is as important as actually having the
digital signage network in place.
No. 4: No one assigned to manage
the project
While
it's not like designing the International Space Station, putting a digital
signage network in place can be a complex undertaking. For that reason, it's
essential that any business or organization taking on a digital signage network
assign someone to manage the project. Having an individual identified to own
the project will minimize the impact of the unforeseen problems that inevitably
creep into any complex undertaking.
Just as
bad as having no one assigned to manage the project is its closely related
cousin: management by committee. Offering up conflicting directions from
multiple individuals will leave your system integrator bewildered and your
project incomplete.
No. 5: No one to update content
While RSS
feeds and subscriptions to news wire services are two sources of fresh
information for a digital signage network, where will updated content conveying
your company's specific messages and current offerings come from?
A digital
signage network that attracts attention has an insatiable appetite for fresh
content. Thus, it's essential that an organization taking on a digital signage
network assign a qualified, competent person to the task of creating that
content. Without someone in charge of the network's content, the text, graphics
and video being displayed will soon grow tired. Stale content will have the
opposite of the desired result for a digital sign. It actually will drive
viewers away and impart a sense of "been there, done that" that will be
difficult to reverse.
No. 6: Taking the cheap way out
There's
nothing wrong with being budget conscious about a digital signage installation;
however, selecting products, including displays, controllers and software, and
services like content creation solely on their price tag can result in a system
that in the long wrong will cost an organization dearly.
Systems
designed solely on the price of the component miss the point. Digital signage
networks are about communicating information -perhaps a marketing message, maps
and directions or instructions- to their intended audience. Spending money on
an inexpensive system just because it's cheap could cost a business or
organization far more than the money saved in lost opportunities.
No. 7: Not knowing the locations
of the signs
Knowing
where your organization wants to locate the flat panel monitors in its digital
signage network is important for a few reasons. First, locating the digital
signage content players needed depends on where the sign or signs it's
controlling are located. The length of cable runs between player and sign must
be taken into account. Clearly defining the location of the signs will allow
you to minimize construction/renovation expense and avoid paying for "do
overs."
Second,
understanding exactly where the signs will be positioned will make it easier to
understand what will be needed to mount the flat panels in use. Are wall studs
available where a sign will be located? Or, will a freestanding structure be
required? What's the condition of the wall studs? Is electrical power
available? What's the status of ambient light sources? Will a window or
skylight need to be shaded to reduce glare?
Third,
not knowing where the signs need to located may be a symptom of a bigger
problem, namely not having a clear idea about the purpose of the digital
signage installation.
No. 8: Installers without general
contractor capability
Installing
digital signage can be messy. Drywall and plaster may need to be cut. New
electrical plugs with isolated grounds may need to be installed. Beyond those
obvious construction challenges, less apparent structural modifications may be
required. Those can vary from relocating HVAC ducts to re-enforcing walls.
For that
reason, choosing a digital signage installer without the skill and experience
to serve as a general contractor for the project can be a big mistake.
Depending on the specific installation, it's not unreasonable to assume
carpenters, electricians, plumbers and even heating and cooling contractors
might need to be involved to make necessary structural modifications. Having an
installer who can serve as a general contractor to bring those diverse
resources together and manage them properly can save lots of time and
expense.
No. 9: Failing to allot adequate
time to learn the system
Far too
often, the people responsible for new digital signage installations at
businesses or organizations are so excited about their systems that they can't
wait to show them off to upper management. After all, a significant sum of
money went in to making the digital signage network a reality. So showing it
off as soon as possible only seems natural.
However,
creating content for a digital signage system, scheduling it and making changes
to playback along the way require some skill. It takes time to be properly
trained to use a digital signage network. Failing to allocate sufficient time
to learn how to use the system not only could be embarrassing in front of
management, but disastrous to your communications efforts with the general
public, if they're your first audience.
No. 10: Failing to keep future
expansion in mind at the time of initial design
Designing
yourself into a box when first contemplating a digital signage network can be
costly. Without casting an eye towards future needs, it's possible that
portions of the network might need replacement before they've been amortized to
accommodate expansion.
Without
exception, experience shows that businesses and organizations that fund the
addition of digital signage networks express interest in expanding their
systems after they're installed.
There you have it, the Top 10 Digital Signage
Pitfalls. Take these lessons to heart as you proceed with your digital signage
rollout, and you're much more likely to have a successful experience. More importantly,
your company or institution will avoid costly mistakes that will delay the installation
and prevent your communications from having their desired effect.
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